NOSTALGIA SPORTS CAR CLUB

Rule 1

The name of the club is The Nostalgia Sports Car Club (herein after called "The Club").

Rule 2 - Objectives.

The main objectives of the club are :-

            i)          To bring together persons interested in the building, running and maintenance of Nostalgia Sports Cars.

            ii)         To promote and encourage the use of Nostalgia Sports Cars.

            iii)        To publish information of interest to its members.

iv)        To promote the development of components and materials for use by club members.

            v)        To trade on behalf of its members in all matters connected with the club objectives, but so that no supply shall be made to any non-member.

Rule 3 - Membership

a)         Membership shall be open to all persons over the age of sixteen years of age interested in the objectives of the club. Any persons under sixteen years of age may join, at the discretion of the committee, if so sponsored by an adult member.

b)         Application for membership shall be made on forms as may from time to time be prescribed by the committee, which shall include an undertaking to abide by the rules of the club.

c)         The committee shall have power to reject an application for membership and shall not give reasons thereof.

d)         Any members whose conduct appears to the committee to be contrary to the best interests of the club shall be notified in writing by the Secretary of the conduct alleged and of the provisions of this rule, within twenty-one days of the date of posting of such notice he may submit a written reply to the Secretary. After considering such reply, if any received, the committee may, if it sees fit, direct that his name be removed from the list of club members and shall notify him in writing. If within seven days of such notification being given the member submits a request for a special meeting under Rule 5(f) he shall not in that case be removed from membership except by resolution of that meeting, except that if a properly constituted meeting fails to take place within fifty-six days, the committee may, at the end of that time, determine the issue as though meeting had not been requested. If no request for a special meeting is received, the members' name shall be removed at the end of fourteen days, from the date of posting of the said notification.

Rule 4 - Subscriptions.

a)         The classes of membership and the amounts of subscription shall be determined by the committee and notified to the membership in writing.

b)         Subscriptions shall be paid annually. Members who fail to renew their subscriptions within three months of the due date shall be deemed, after that time, to have resigned their membership of the club.

Rule 5 - Meetings.

a)                  The annual general meeting shall be held as soon as possible after the financial year end and in any case within six months of the financial year end, at a time and place to be determined by the committee.

b)                 Twenty-eight clear days notice of the Annual General Meeting shall be given to every member of the club (this not to be the essence in the case of overseas postal deliveries)

c)                  The business of the Annual General Meeting shall be:

i)          To receive the minutes of the previous A.G.M.

            ii)         To receive the reports of the committee and officers of the club.

            iii)        To receive the treasurers report .

            iv)        To elect the committee in accordance with Rule 6.

            v)         To consider motions submitted under Rule 5(d)

            vi)        To consider motions submitted under Rule 5(e)

            vii)       To receive correspondence

            viii)      To appoint auditors

            ix)        To consider subscription rates

            x)         To consider any other business

d)                 Written and signed notice of any motion for discussion at the A.G.M. shall be delivered to the Secretary not less than fourteen days prior to the date of the meeting. Such motions will be included in the Agenda of the meeting.

e)                 Other motions may be given to the Chairman in writing not less than thirty minutes before the start of business. Such motions will be accepted only at the discretion of the Chairman.

f)                   A Special General Meeting shall be held whenever the Committee think expedient, or within twenty-eight days of the receipt by the Secretary of a request in writing, stating the business to be transacted, and signed by twenty members or 10% of the membership whichever is the less. Should the Secretary fail within fourteen days to convene a Special General Meeting when so requested, those members requesting the same may convene it by giving notice as in the following clause.

g)         Fourteen clear days notice of every Special General Meeting (calculated as if any letter posted were received eighteen hours after posting) stating the business to be transacted, shall be given to every member. No other business other than that stated in the notice shall be brought before the meeting.

h)         No business shall be transacted at any General Meeting unless there is a quorum of twenty members personally present and entitled to vote or 10% of the membership whichever is the less.

i)                    At any General Meeting a resolution put to the vote of the meeting shall be decided upon a show of hands unless before, or upon the declaration of the show of hands, a postal ballot of all members of the club be demanded by the Chairman of the meeting, or by at least twenty members present in person and entitled to vote. A demand for a postal ballot may be withdrawn before the close of the meeting.

j)                    If a postal ballot be demanded, the ballot paper may be accompanied by a memorandum on behalf of those demanding the postal ballot or, when the postal ballot has been demanded by the Chairman, by any twenty members present at the meeting.

k)         In the event of an equality of vote, he Chairman of the meeting shall be entitled to a further or casting vote.

Rule 6 - Officers and Committee

a)                  There shall be a Chairman, Treasurer, Secretary, Membership Secretary and Events Organiser, (who may increase the number of committee members as necessary to manage the business of the club). Elected by a simple majority at each Annual General Meeting who shall hold office for one year, unless re-elected at the next A.G.M. In the event of a vacancy occurring in the Committee otherwise than at the A.G.M. The other members of the committee may appoint a person to replace the missing member. The person so appointed shall hold office until the next A.G.M. and may then offer himself for re-election.

b)                 The club shall be managed by a Committee consisting of those elected under clause 6(a). The Committee shall meet at such times and places, as it shall consider expedient. A quorum shall not be less than one third of the number of members of the Committee and all matters shall, if necessary, be decided by a majority vote. The Chairman shall not have a casting vote.

c)         The election of officers and other members of the Committee shall be in accordance with the following provisions:-

            i)          No member shall be eligible unless he is a member of the club.

            ii)         Every candidate shall be proposed and seconded by members either in writing or from the floor of the meeting and shall, before election, indicate his willingness to serve.

            iii)        If no more candidates are nominated than there are vacancies to be filled, those nominated shall be declared elected by the Chairman.

iv)               If more candidates are nominated than there are vacancies, then election shall be by secret ballot, unless a postal ballot is demanded under Rule 5(i).

d)         The Committee shall appoint such officers, as it shall consider necessary from time to time.

e)         The Committee may appoint Subcommittee consisting of at least one of its members and such other persons as the Committee shall think fit, such Committees shall report to, and be regulated by the Committee.

f)          The Committee shall, through its officers, submit to the Annual General Meeting, a verbal or written report of its activities in the preceding year.

Rule 7 - Finance

a)                  The Treasurer shall be responsible to the club for the good management of its finances and shall maintain such books and records as may be necessary for the proper discharge of his duties.

b)         The Treasurer shall submit to each Annual General Meeting a report on the financial state of the club together with a revenue account and balance sheet as at the close of the preceding year. The Treasurer shall call a special general meeting in accordance with rule 5f in order to approve budget adjustments or recommendations to meet the financial needs of the Club, should the need arise.

c)         The funds of the club shall be kept in the name of the club at a bank or banks to be nominated by the Committee.

c)                  Members authorised to trade on behalf of the club or to hold stock, shall maintain such books and records as may be necessary for proper discharge of their duties. They shall submit to the Treasurer when requested and in any case at the end of each financial year, a statement of their accounts and stock at hand.

d)                 Purchasing of assets, individual items exceeding £100.00p is to be actioned by request in writing, to the Secretary and only authorised by the Chairman, Secretary and Treasurer.

Rule 8 - Area Groups.

a)                  The Committee may appoint Area Organisers and may empower them to establish area groups.

b)         Area organisers shall be responsible to the committee for the good management of their area groups in accordance with the stated objects of the Club and its rules and constitution.

c)         The Committee shall have power to assist area groups (or other associated groups) by means of grants in aid or loans from the clubs funds. Area groups so assisted shall make an annual report and shall present their accounts to the Annual General Meeting.

Rule 9 - General

a)         Neither the Club nor its officers shall be liable for any loss, damage or injury howsoever caused, in respect of persons or property present at or participating in any meeting or other activity of the Club.

b)         Any action or other matter required to be sent to or served upon any member of the Club shall be deemed to be adequately delivered if sent first class post to the address that member recorded with the Membership Secretary.

c)         The Clubs address for service shall be the address of the club Secretary for the time being save that in the case of registration for Value Added Tax and other taxes, it shall be the address of the Treasurer.

Rule 10 - Dissolution.

The Club may at any time be dissolved with the consent of two thirds of the members voting in a postal ballot held for that purpose; and consequent on a resolution to dissolve the Club first having been carried at a General Meeting of the Club. The assets remaining, after satisfying all debts and liabilities of the Club shall be disposed of, in accordance with a further resolution taken at the said General Meeting.

Rule 11 - Amendment of Rules.

New rules, amended or recisions of rules contained herein or included hereafter. Shall be made only with the consent of a majority present and entitled to vote at a General Meeting, of which notice has been given in accordance with these rules, specifying to propose such rules amendments or recisions, or by postal ballot if one is demanded.